TruckRight Insight

Seven Ways Going Paperless Will Change the Way You Work

For many carriers, going paperless and switching to a digital solution is daunting; it's hard for many of those in management positions to imagine shifting the way business has traditionally been done.  

But the only thing that’s constant in the world, as they say, is change.

Are you ready to shift to a more forward-thinking mindset, and discover simplified solutions that help you engage, train and retain your drivers?

Here are seven ways going paperless will completely shift the way you work – for the better.

You’ll Save Time

Paper is expensive to work with. Sounds odd, right? But when you factor in all the time you spend filing, scanning, organizing and searching for driver files and the specific documents you need that buried within them, the time adds up – quickly.

A digital filing system virtually eradicates the need to search for driver files; everything you need is safely and securely stored and easily accessible at a moment's notice.

You’ll Save Money

You may deliberate over whether or not adopting a digital filing system will be too costly to implement, but in fact, it’s quite the opposite. We’re not saying that set-up, training and implementation will be inexpensive, but hear us out: you’ll find that within months – maybe even within weeks – switching to paperless will practically pay for itself.

Going paperless provides a tremendous ROI; employees’ efficiency will skyrocket, for starters, and you won’t be wasting money on needless expenditures that are doing nothing but holding you and your business back.

You’ll Reduce Errors

While it may be true that to err is human, those blunders can be expensive. But, here's the good news: they can be avoided with a digital filing system.

With hundreds, perhaps even thousands of drivers, it’s difficult ensuring all medical certificates are up-to-date and driving records are current. It’s easy – way too easy – to miss an important deadline.

But here’s the good news: by switching to a paperless system, worry-free compliance and effortless reporting are both made possible with automated notifications sent directly to your drivers. Real-time analytics and reporting, correction action management and an accident registry further simplify your everyday job tasks.

You'll Discover a Seamless Workflow

Recruiting becomes simplified with software solutions designed to help you get drivers on the road faster; we’re talking quick apps that can be submitted within seconds, and paperless onboarding that pre-populates essential data, with DOT and customized forms. This reduces orientation time by a staggering 50 per cent.

You and Your Drivers Can Access Files Remotely

Your drivers are always on the road; digitized files make it easy for them to access their DQ files anytime and anywhere – whether they're in Glasgow, Montana (America's most isolated town) or keeping Lady Liberty herself company in New York City.

If you need a form signed, there's no more worrying that it won't be submitted on time; automatic notifications are sent to each driver, alerting them that something needs to be addressed.

You’ll Gain Peace of Mind Knowing Documents are Securely Stored

Have you ever experienced losing an essential piece of paper? Or discovered that someone's prying eyes landed on a confidential document?

It's not a good feeling.

What happens in the event of a natural disaster? According to the Paperless Project, a coalition of businesses who have joined forces to encourage others to reduce their paper usage and carbon footprint through content management and imaging technologies, “More than 70 per cent of today’s businesses would fail if they were to lose all their paper documents, in a catastrophic flood for example.”

Adopting a digital filing system means that all driver files are securely stored and that no record will be lost, misplaced or irreparably damaged. Rest easy at night knowing your driver data is safe with secure and encrypted file management.

You’ll Help Save the Environment

Going green isn’t just a trend; these days, being environmentally-aware shows you’re a progressive company that cares.

According to one study, paper consumption has tripled since 1960, and the U.S. alone generates 85 million tons of paper into the waste stream. Further to this, the average U.S. office worker is estimated to print 10,000 pages per year.

Why not be a leader and show that you're taking proactive steps to reduce the impact of global climate change?

Discover future-friendly, ROI-proven, paperless software today. Book your demo and change the way you work.

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We're here for you:   1.855.932.9323 | sales@truckright.com


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Associations

TruckRight Packages
Recruiting ROI Comparison

Number of Trucks


TruckRight Enterprise $6.50

- TruckRight Pro $3.90

Truck Revenue/Mile
Maintenance/mile
Driver wage/mile
Benefits/burden cost %
Truck fuel usage mpg.
Fuel cost/mile
Profit/mile
Profit Loss from One Parked Truck
Average miles/day
Day cost of truck parked
Profit Loss from All Parked Trucks
Number of trucks parked/day
Total cost of parked trucks/day
Average parked truck savings (in days) from using TruckRight

TRUCKRIGHT ENTERPRISE MONTHLY SAVINGS
$1,087.11

TRUCKRIGHT PRO MONTHLY SAVINGS
$1,087.11

*Based on averages/month

Paper-based Filing
How much do you spend on paper-based filing?

Number of Trucks


Staffing
Benefit/burden cost %
Staffing cost/hour
Minutes/hour
Staffing cost/minute
Retrieving
Number of files reviewed/day
Time to review each file (minutes)
Average work days/month
Staffing cost/minute
Cost to review employee files
Handling
Preparing and filing time/document (minutes)
Number of documents/file
Staffing cost/minute
Staffing cost/month
Misfiled
Time spent finding a file that has been misfiled
Staffing cost/minute
Retrieving misfiled files
Storage
Floor space in sq/ft needed for one filing cabinet
Building occupancy price/square foot
File storage costs
Offsite storage cost
Storage cost
Faxing and Courier
Time to fax and retrieve documents (minutes)
Staffing cost/minute
Daily courier usage
Cost of courier usage
Work days/month
Faxing and courier costs/month

PAPER-BASED FILING IS VERY COSTLY $1,087.11

*Based on averages/month

Screening ROI
How much do you spend on screening drivers per hire?

ROI: $1,087.11
Total Annual Savings*


D.A.D Services
Total number of drivers in your fleet
Turnover %
Number of drivers screened per hire
Cost/month
Company Costings
Staffing hourly rate
Benefit/burden cost %
Total number of drivers in your fleet
Turnover %
Number of drivers screened per hire
Cost/month
Faxing and Courier
Time to fax and retrieve documents (minutes)
Staffing cost/minute
Daily courier usage
Cost of courier usage
Work days/month
Faxing and courier costs/month

TOTAL ANNUAL SAVINGS $1,087.11

*Based on averages/month

Compliance
How much do you spend on non-compliance?

Litigation Calculator


HOW MUCH ARE YOU WILLING TO RISK?

The true cost of an accident can be staggering. Besides direct costs, indirect costs like poor publicity, lost clients and lost productivity can take a toll. The average cost for a truck accident is $148,279, not including litigation. It would take an additional revenue of $7,413,950 to pay the accident costs, assuming an average profit margin of 2%. A study of over one million lines of data on truck violations discovered that over 28,000 trucking companies, representing over 200,000 trucks, operated with safety violations. The Federal Motor Carrier Safety Association’s (FMSCA) settlement for non-compliance was $36,262,097 in 2014 with an average fine of over $7,000 per case.